Administrative assistant

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 40 hours per week
• Education: College/CEGEP
• Experience: 1 year to less than 2 years

Work setting

• Health care institution, facility or clinic

Tasks

• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Accountability
• Quick learner

Screening questions

• Are you authorized to work in Canada?

Employment terms options

• Morning
• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers