Administrative assistant

• Work Term: Permanent
• Work Language: English
• Hours: 37.5 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years
• Administrative assistant and secretarial science, general
• Vocational high school and secondary business/vocational-industrial/occupational diploma programs
• or equivalent experience

Work setting

• Industrial facility or establishment

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Review HR projects to assure compliance with laws and regulations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Oversee the preparation of reports
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• MS Access
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Engineering

Type of industry experience

• Energy

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Charts, tables, graphs and diagrams

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Dependability
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you have experience working in this field?

Employment terms options

• Day